Forms - How to link the Contract Variation form to the Contract Variation document template

This lesson will show you how to link a simple contract variation form with a document template.

There are three steps in creating a working form, linked to a document template.

1) Create the document template that will house the text and the answers from the form

2) Create the form with its questions

3) Link the question answers provided by the form to the document template

Create the document template for your Contract Variation form

Create the document template for your Contract Variation form

You can build from the scratch, or modify an existing document template to suit your particular requirements.

The template above is used as the document for the Contract Variation template.  It contains merge fields from the job and merge fields from the form.  

There is a place for your company logo in the top header section. The address, phone, email and fax details could be replaced with you actual company details.

If you do not know how to do this, read the relevant lesson on How do I create a custom invoice/quote/work order template? article.

Once completed it will be now ready to be uploaded into the Contract Variation form.

Then go to Settings and click Forms

Then go to Settings and click Forms

Click Open Form

Click Open Form

If you do not already have a sample form, see the lesson on Creating a simple Contract Variation Form.

Select the Contract Variation form template that you have created

Select the Contract Variation form template that you have created

Leave the form name and the badge name the same as they are.  Simply browse and select the contract variation form from your computer and then save the form.  

NOTE: The badge you have named in your form here appears as a badge on the side of the Job Card.

If you add the Form's Badge to a job, the form will appear on the mobile app as a job checklist item. This is a good way to ensure staff are aware that there is a form that needs to be filled in on this job.

Save the form

Save the form

At the end of this step you have linked your form to the document template.  The next step is to place the form answers into your document.

Overview of where the Template Field Codes from the form fit into the document template

Overview of where the Template Field Codes from the form fit into the document template

TIP: Click the image to enlarge.

How to insert a form "Template Field Code" into a document template

How to insert a form "Template Field Code" into a document template

Using Microsoft Word (version 2007 or later), open the document template that you want to link with the form.

Place the cursor on this document where you would like the results of the form template field code to appear and proceed as below.

Click the Insert tab then the Quick Parts drop down and select Field...

Click the Insert tab then the Quick Parts drop down and select Field...

Select MergeField, enter the Field Name and click OK

Select MergeField, enter the Field Name and click OK

Copy and paste into the Field Properties > Field name textbox the Template Field Code (form_variation_detail).

Repeat this process for all Template Field Codes.  Save the template and reload it into ServiceM8.

Always test your template first before using it on real jobs.

Have more questions? Submit a request

Comments

  • Avatar
    Catrina and Joanie

    I have uploaded a custom Job Risk Assessment form (from modified Sample Job Analysis Form) to my Document Templates. When I go to select a document template in the Forms section it does not give me a drop down selection like what you help instructions state, Instead it prompts me to upload the file directly from my computer. How do I get to show documents templates in the Forms?

Powered by Zendesk